Title: Network Best Practices: Switching Between Office and Remote Environments
Last Updated: 9-23-2023
Applicable to: Camin Cargo Employees frequently transitioning between office and remote work
Overview:
As employees transition between office environments and remote settings, there are unique network challenges to consider. These best practices ensure a seamless switch, maintaining productivity and ensuring security.
Objective:
You will learn about the practices and protocols to adopt when moving between office-based and remote work to ensure consistent and secure network access.
Steps:
1. Pre-plan Transitions:
- Inform the IT department of planned transitions so they can ensure network resources are adequately allocated.
2. VPN Practices:
- Always disconnect from the Global Protect VPN when in the office to avoid unnecessary bandwidth consumption. Connect only when working remotely or accessing specific office resources.
3. Use Company-Issued Devices:
- Whether at the office or home, always use company-issued devices for work-related tasks to ensure compatibility and security.
4. Secure Your Home Network:
- Even if you're using a VPN, ensure your home network has a strong, unique password and up-to-date security settings, like WPA3 encryption.
5. Update Before Leaving the Office:
- Before transitioning to remote work, make sure all software, including the VPN client, is updated on your device.
6. File Syncing:
- Utilize cloud platforms like Microsoft OneDrive to ensure your files are synced across all work environments.
7. Prioritize Tasks:
- If possible, schedule bandwidth-intensive tasks, like large file transfers or updates, for when you're in the office.
8. Notify of Connectivity Issues:
- If you experience connection problems when transitioning, especially with essential tools like email or VPN, report to IT immediately.
9. Physical Security:
- When switching environments, ensure your devices are securely stored and transported. Avoid leaving them in visible areas, like car seats.
10. Regular Backups:
- Regularly back up essential data, especially when transitioning between different environments. Cloud backups or external drives can be used.
Precautions:
- Do not use public Wi-Fi networks for work-related tasks, even when connected to a VPN. If necessary, use a personal hotspot.
- Always lock or log off from your device when not in use.
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