Title: Guidelines for Data Privacy and Protecting Sensitive Company Information
Last Updated: 9-28-2023
Applicable to: Camin Cargo Control Employees
Overview:
Protecting sensitive company information is a shared responsibility. With the increase in cyber threats, it's crucial to ensure that both digital and physical data remain secure.
Objective:
This article offers Camin Cargo Control employees guidelines on how to protect sensitive company data and information, ensuring that privacy is maintained.
Guidelines for Protecting Sensitive Information:
Limit Access:
- Only give access to sensitive information to those who need it for their role.
Use Strong Passwords:
- Always use complex passwords and change them regularly. Avoid using easily guessable passwords like "password123" or "admin."
Be Cautious with Emails:
- Avoid sending sensitive information via email. If necessary, encrypt the information.
Store Data Securely:
- Use secure company servers or approved cloud storage solutions. Avoid storing sensitive data on personal devices.
Lock Physical Data:
- Any physical documents with sensitive information should be locked in cabinets when not in use.
Securely Dispose of Information:
- When no longer needed, ensure that digital data is permanently deleted and physical documents are shredded.
Regular Backups:
- Make regular backups of important data and store them securely.
Stay Updated:
- Ensure that all software, including antivirus software, is up-to-date.
Educate and Train:
- Attend any company-provided training on data protection and be aware of the latest best practices.
Use Encrypted Communication:
- When discussing or sharing sensitive information, use encrypted communication tools approved by the company.
Precautions:
Be aware of phishing attempts and always verify the legitimacy of requests for information.
Ensure your workstation, whether at the office or home, is secure and not easily accessible to others.
Report any suspected breaches or unusual activity to the IT department immediately.
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